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BT/F2 1 Tf10.92 0 0 10.92 274.56 727.739 Tm0 g/GS1 gs-0.009 Tc0 Tw(Minutes of the)Tj/F3 1 Tf-10.7143 -1.8571 TD0.0011 Tc0.0108 Tw(Board of Governors Meeting Âé¶¹´«Ã½AV Information Theory Society)Tj10.2857 -1.8571 TD0.0001 Tc0.0017 Tw(March 14, 2006)Tj/F2 1 Tf-4.7143 -2 TD-0.0006 Tc0 Tw(Conrad Resort, Punta del Este, Uruguay)Tj3.1429 -1.8571 TD(reported by Ralf Koetter)Tj/F3 1 Tf-15.4286 -2 TD-0.0117 Tc(Attendees: )Tj/F2 1 Tf4.6751 0 TD( David Neuhoff, Steve McLaughlin, Bixio Rimoldi, Dan Costello, Muriel Medard, Gadiel)Tj-4.6751 -1 TD-0.0134 Tc(Seroussi, Marcello Weinberger, Alfredo Viola, Tor Helleseth, Jody O'Sullivan, Alexander Vardy, Ralf)TjT*-0.0061 Tc(Koetter, Andrea Goldsmith, Mung Chiang)Tj0 -2 TD-0.0037 Tc[(1)32(.)-575.1(The meeting was called to order at 6:48 PM by David Neuhoff)]TJT*0.0006 Tc0.0058 Tw[(2)36.3(.)-570.8(The agenda was approved by the board)]TJT*-0.0049 Tc0 Tw[(3)30.8(.)-576.3(The minutes of the BoG meeting at ISIT in Adelaide were approved)]TJT*-0.0034 Tc[(4)32.3(.)-574.8(Presidents report and announcements:)]TJ1.2857 -1.8571 TD-0.0025 Tc(Dave Neuhoff thanked Steve McLaughlin and Han Vinck for their service and reported on the)Tj0 -1 TD-0.0046 Tc(state of the IT Society. The number and quality of papers submitted to the IT Transactions remains)TjT*-0.0051 Tc(high.  The conferences and workshops are well attended and show a financial surplus. A number of)TjT*-0.002 Tc(excellent papers have been submitted for the relevant rewards and our members are highly)TjT*-0.0029 Tc(recognized in the community. Some concern was expressed about the membership development.)TjT*-0.0028 Tc(Again student membership dropped by about 15%. The society's finances are sound. The Board)TjT*-0.0044 Tc(was reminded that the IT society has been moved to Division X. It was mentioned that the Russian)TjT*-0.0079 Tc(Academy of Sciences has decided to keep IPPI in the RAS Division of Information Technologies)TjT*-0.0027 Tc(and Computing Systems structure.  \(The Board had sent a letter urging such.\))Tj18.72 0 0 18.72 433.9032 406.379 Tm-0.0017 Tc(  )Tj10.92 0 0 10.92 443.2007 406.379 Tm-0.0036 Tc(The main)Tj-31.5862 -1 TD-0.0029 Tc(challenges are membership, and the structural changes at Âé¶¹´«Ã½AV. Also, the 5 year review for the IT)TjT*-0.0079 Tc(Society, Transactions and Newsletter is pending. The recent practice of having the society officers)TjT*-0.0001 Tc(meet before the first BOG meeting of the year was brought to the Board's attention.)Tj-1.2857 -2 TD-0.014 Tc[(5)21.7(.)-585.4(Conferences)]TJ1.2857 -2 TD-0.0062 Tc(Reports were given on the following workshops and symposia:)TjT*-0.0117 Tc(ISIT 2005 Australia)Tj1.2857 -1.8571 TD-0.0044 Tc(The organizers have not yet closed the affairs of the conference.  The expected surplus is 18%)Tj0 -1 TD-0.002 Tc(of the budget.)Tj-1.2857 -2 TD-0.0091 Tc(ITW 2005 New Zealand)Tj1.2857 -1.8571 TD-0.0041 Tc(The organizers have not yet closed the affairs of the workshop.)Tj-1.2857 -2 TD-0.0126 Tc(ITW 2005 Japan)Tj1.2857 -1.8571 TD-0.0042 Tc(A report by Hideki Imai was presented.)Tj-1.2857 -2 TD-0.0067 Tc(ITW 2006 Uruguay)Tj1.2857 -1.8571 TD-0.0043 Tc(Gadiel Seroussi reported that the program, logistics and finances are in good shape.  155)Tj0 -1 TD-0.005 Tc(participants registered with the largest contingent \(38%\) coming from Uruguay. The benefits to)TjT*(the local academic and  research community were emphasized. The expected surplus is 18% of)TjT*-0.0032 Tc(the budget which is larger than expected. Concern was expressed about the bureaucratic rigidity)TjT*0 Tc(of Âé¶¹´«Ã½AV.)Tj-1.2857 -2 TD-0.0078 Tc(ISIT 2006 Seattle)Tj1.2857 -1.8571 TD-0.0021 Tc(Jody O'Sullivan gave a presentation about the state of the symposium preparations.  About 900)TjETendstreamendobj16 0 obj<< /Type /ExtGState /SA false /SM 0.02 /TR /Identity >> endobj1 0 obj<< /Type /Page /Parent 8 0 R /Resources 2 0 R /Contents 3 0 R /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj2 0 obj<< /ProcSet [ /PDF /Text ] /Font << /F2 13 0 R /F3 14 0 R >> /ExtGState << /GS1 16 0 R >> >> endobj3 0 obj<< /Length 4222 >> stream
BT/F2 1 Tf10.92 0 0 10.92 112.32 727.739 Tm0 g/GS1 gs-0.0049 Tc0 Tw(papers were submitted to the symposium. The preparations are well underway with all aspects)Tj0 -1 TD-0.0041 Tc(of the organization being unproblematic. The Board encouraged the posting of accepted papers)TjT*-0.0068 Tc(on ArXiv.)Tj-1.2857 -2 TD-0.0157 Tc(ITW 2006 China)Tj1.2857 -1.8571 TD-0.0035 Tc(Dan Costello reported that the workshop preparations are well underway with all aspects of the)Tj0 -1 TD-0.0099 Tc(organization being unproblematic.)Tj-1.2857 -2 TD-0.0035 Tc(ISIT 2007 France)Tj1.2857 -1.8571 TD-0.0056 Tc(Muriel Medard gave an account of this symposium. The finances are in the  process of being)Tj0 -1 TD-0.0098 Tc(finalized. The remaining organizational issues are in currently being taken care of.)Tj-1.2857 -2 TD-0.0077 Tc(ITW 2007 Norway)Tj1.2857 -1.8571 TD-0.0024 Tc(Tor Helleseth reported that the workshop preparations are underway with all aspects of the)Tj0 -1 TD-0.0086 Tc(organization being unproblematic.A special focus of the workshop will be in the area of wireless)TjT*0.0005 Tc0.0033 Tw(communications. The budget was approved by the  treasurer. )Tj/F3 1 Tf24.6859 0 TD0.0004 Tc0.0042 Tw(The board approved this)Tj-24.6859 -1 TD-0.0055 Tc0 Tw(workshop.)Tj/F2 1 Tf-1.2857 -2 TD-0.013 Tc(Winterschool 2007)Tj1.2857 -1.8571 TD-0.0046 Tc(A request by the organizers of the Winterschool 2007 for technical co-sponsorship and student)Tj0 -1 TD0.0004 Tc0.0037 Tw(support was presented. )Tj/F3 1 Tf9.4064 0 TD0.0005 Tc0.0049 Tw(The board approved technical co-sponsorship.)Tj/F2 1 Tf19.7937 0 TD0.0021 Tw(  No motion for)Tj-29.2001 -1 TD-0.0013 Tc0 Tw(student support was made and the sense of the board was that the society can, unfortunately,)TjT*-0.0038 Tc(not afford to double as a funding agency.)Tj-1.2857 -2 TD-0.0034 Tc(ISIT 2008 Toronto)Tj1.2857 -1.8571 TD-0.0019 Tc(A short update on the conference preparations was given.)Tj-1.2857 -2 TD-0.0196 Tc(ITW 2008)Tj1.2857 -1.8571 TD-0.0001 Tc(No workshops are yet planned for 2008.)Tj-1.2857 -2 TD-0.0079 Tc(ISIT 2009 Seoul)Tj1.2857 -1.8571 TD-0.0031 Tc(Mung Chiang reported on the efforts on behalf of this workshop.)Tj-1.2857 -1.8571 TD-0.006 Tc(A discussion followed with the theme of making it possible for students to attend conferences at a)Tj0 -1 TD-0.0002 Tc(very discounted rate.  Muriel Medard and Andrea Goldsmith agreed to work out and propose an)TjT*-0.0022 Tc(initiative on how to admit local students who are not authors of papers at a very discounted rate.)Tj0 -1.8571 TD-0.007 Tc(\(Note:  An "initiative" is a proposal to spend IT Society reserves for a specific goal.  It requires)Tj0 -1 TD-0.0034 Tc(Âé¶¹´«Ã½AV approval, in addition to Board approval.  Initiatives in a given year are limited to 1 to 3% of)TjT*-0.0081 Tc(Society reserves, depending on certain conditions.\))Tj-1.2857 -2 TD-0.0079 Tc[(6)27.8(.)-579.3(The Treasurer's Report was given by Muriel Medard. The financial situation of the society is)]TJ1.2857 -1 TD-0.0022 Tc(relatively good. The net worth is about 1000 KUSD which is roughly the same amount as in 1996.)TjT*-0.0072 Tc(The society finances are now healthy enough to allow the use of reserves for various initiatives.)Tj0 -1.8571 TD-0.0064 Tc(As such an initiative, it was proposed that electronic access \(via Âé¶¹´«Ã½AV Explore\) to IT conference)Tj0 -1 TD-0.0047 Tc(and workshop proceedings be included in the regular IT Society membership.  The cost is)TjT*-0.0002 Tc(approximately 10K per year.  It was moved to to propose this as an initiative to Âé¶¹´«Ã½AV for three)TjT*-0.0019 Tc(years:  )Tj/F3 1 Tf2.8726 0 TD-0.0026 Tc(The motion was approved unanimously)Tj/F2 1 Tf16.746 0 TD-0.0021 Tc(.  The initiative will require Âé¶¹´«Ã½AV approval.)Tj-19.6186 -2 TD-0.0029 Tc(Further, a motion was presented to maintain the member fees and subscription fees for the IT)Tj0 -1 TD0.0001 Tc0.001 Tw(Transactions for the year 2007 at the same level as now.  )Tj/F3 1 Tf22.9831 0 TD0.0018 Tw(The motion was approved)Tj-22.9831 -1 TD0.003 Tc0 Tw(unanimously)Tj/F2 1 Tf5.535 0 TD0 Tc(.)TjETendstreamendobj4 0 obj<< /Type /Page /Parent 8 0 R /Resources 5 0 R /Contents 6 0 R /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj5 0 obj<< /ProcSet [ /PDF /Text ] /Font << /F2 13 0 R /F3 14 0 R >> /ExtGState << /GS1 16 0 R >> >> endobj6 0 obj<< /Length 4047 >> stream
BT/F2 1 Tf10.92 0 0 10.92 84.24 727.739 Tm0 g/GS1 gs-0.0032 Tc0 Tw[(7)32.5(.)-574.6(Report on Âé¶¹´«Ã½AV Transactions on Information Theory \(V. Poor\))]TJ1.2857 -1.8571 TD-0.003 Tc(A motion was made to approve two new Associate Editors, Ilya Dumer and Gadiel Seroussi.  )Tj/F3 1 Tf37.283 0 TD-0.006 Tc(The)Tj-37.283 -1 TD0.0031 Tc0.0313 Tw(motion was approved unanimously.)Tj/F2 1 Tf0 -2 TD-0.0034 Tc0 Tw(It was suggested that the page budget for the Transactions can likely be kept constant for 2007, i.e.)Tj0 -1 TD-0.0056 Tc(at the same level as in 2006.)Tj-1.2857 -2 TD-0.0022 Tc[(8)33.5(.)-573.6(Student Committee)]TJ1.2857 -1.8571 TD-0.0045 Tc(Andrea Goldsmith reported on the activities of the Student Committee. In particular, the website)Tj0 -1 TD-0.0106 Tc(http://itsoc-student.ece.cornell.edu/ was presented to the Board. The mailing list provided at this site)TjT*-0.0044 Tc(is very successful. The idea to create a student award was discussed.  Andrea was encouraged to)TjT*-0.0004 Tc(bring a proposal to the Board.)Tj-1.2857 -2 TD-0.0066 Tc[(9)29.1(.)-578(Ad-hoc Committee on Transactions Growth \(Vardy\))]TJ1.2857 -1.8571 TD-0.0059 Tc(A preliminary report on the findings of this committee was given.  The final report will be given at)Tj0 -1 TD-0.0067 Tc(ISIT Seattle.  The apparently exponential growth rate of the Transactions will create serious)TjT*-0.0071 Tc(practical problems within the next decade.)Tj0 -2 TD-0.0099 Tc(The committee is considering the following measures to address this issue:)Tj0 -1.8571 TD-0.0079 Tc(- An all electronic version of the Transactions with a printed version being distributed to libraries.)Tj0 -1 TD-0.0045 Tc(Every month an email   with abstracts and links will be sent to subscribers.)Tj0 -1.4286 TD-0.0024 Tc(- A hierarchical structure with area editors can be introduced  in the editorial board in order to help)Tj0 -1 TD-0.0062 Tc(structure the editorial process.)Tj0 -1.4286 TD-0.0041 Tc(- Limit correspondence items to a maximal number of pages.)TjT*(- There is still time and no sense of urgency in order to make these changes.)Tj-1.2857 -2 TD-0.0079 Tc(10. IT Society website and online editor)Tj1.2857 -1.8571 TD-0.0018 Tc(A short report of the state of the website was given by David Neuhoff)Tj-1.2857 -2 TD-0.0084 Tc(11 . New business)Tj1.2857 -1.8571 TD-0.0064 Tc(Two recommendations from the IT Society Officers meeting were considered.)TjT*-0.0046 Tc(It was proposed to consider the formation of a standing Conference Committee.  The benefits)Tj0 -1 TD-0.008 Tc(might include a pooling of resources and experience specialized to this task, as well as a reduction)TjT*-0.0055 Tc(in the need for time-consuming discussions at Board meetings.  As a first step, it was proposed to)TjT*-0.0031 Tc(form an ad hoc committee to investigate the formation of a standing Conference Committee and)TjT*0.0011 Tc0.0104 Tw(make recommendations.  )Tj/F3 1 Tf10.3319 0 TD0.0113 Tw(A corresponding motion was approved unanimously. )Tj/F2 1 Tf22.9317 0 TD0.0007 Tc0.0075 Tw[( The)]TJ-33.2636 -1 TD-0.0091 Tc0 Tw(committee will be appointed by David Neuhoff.)Tj0 -2 TD-0.0045 Tc(The issue of member/nonmember registration rebates for workshops and conferences was)Tj0 -1 TD-0.0021 Tc(discussed.  The idea is to rebate the difference between the Âé¶¹´«Ã½AV member and nonmember)TjT*-0.0046 Tc(conference registration fees for people who join Âé¶¹´«Ã½AV and the IT Society at the conference site.)TjT*-0.0031 Tc(Specifically, a three year trial program was proposed during which the cost of the rebate would be)TjT*-0.0006 Tc(proposed as an inititiative paid for from resereves.  )Tj/F3 1 Tf20.5761 0 TD(A motion to propose such a rebate system)Tj-20.5761 -1 TD-0.0019 Tc(to Âé¶¹´«Ã½AV was made and unanimously approved.)Tj/F2 1 Tf20.006 0 TD-0.0016 Tc(  As an inititiave it will require Âé¶¹´«Ã½AV approval.)Tj-21.2917 -2 TD-0.0041 Tc(12.  The meeting was adjourned at 11:01PM.)TjETendstreamendobj7 0 obj<< /CreationDate (D:20060404094736)/Producer (Acrobat Distiller 4.05 for Macintosh)/Creator (Word 5.1: LaserWriter 8 8.7.1)/Author (D N)/Title (Minutes Uruguay2 3_14_06)/ModDate (D:20060404094738-04'00')>> endobj8 0 obj<< /Type /Pages /Kids [ 11 0 R 1 0 R 4 0 R ] /Count 3 >> endobjxref0 9 0000000000 65535 f 0000005247 00000 n 0000005397 00000 n 0000005510 00000 n 0000009785 00000 n 0000009935 00000 n 0000010048 00000 n 0000014148 00000 n 0000014377 00000 n trailer<</Size 9/ID[<a2337b94582d10fc229220880f82334e><a2337b94582d10fc229220880f82334e>]>>startxref173%%EOF