�鶹��ýAV

Instructions for Conference Organizers to Gain IT Society Technical Co-sponsorship��

An acquisition form must be used by conferences seeking technical co-sponsorship, but not financial backing, of the �鶹��ýAV IT Society. IT Society BoG approval of the application is required before the conference can display the �鶹��ýAV or IT Society logo on its promotional material. ��

The approval of technical co-sponsorship is a three-step process. As detailed below, STEP 1 consists in submitting an acquisition form to obtain preliminary IT Society approval; STEP 2 consists in officially registering the conference with �鶹��ýAV; STEP 3 consists in reviewing an MOU to obtain final IT Society approval. ��Following the three steps sequentially will ensure timely approval of the co-sponsorship.

• STEP 1. ��Fill in the acquisition form and email it to the IT Society President and Conference Committee Chair. The Conference Committee will make a recommendation to the BoG, which will then decide whether to approve. The Conference Committee Chair will notify the conference organizers of the outcome.
• STEP 2.����Fill in the �鶹��ýAV Conference Application Form�� at�� (on-line form). ��The IT Conference Committee Chair will then be asked to verify that the IT Society approved the technical-co-sponsorship. ��If verified, the conference is assigned an �鶹��ýAV number and is listed on the �鶹��ýAV Conferences list.
  Timing: 18 – 12 months prior to conference date.

• STEP 3. ��A MOU will be generated automatically using the sponsor information entered in the �鶹��ýAV Conference Application. �鶹��ýAV sends each of the sponsor representatives an e‐mail that contains a link to review the MOU and submit their decision. Send a scanned copy by email or fax to the IT Society Conference Committee chair, who will sign and email to [email protected] for �鶹��ýAV signature.
  Timing: At least 6 months prior to conference date.

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